Accounts Payable

Accounts Receivable

CheckWriter

PayCheck

CBS CheckWriter
CBS Accounts Payable
CBS Accounts Receivable
CBS PayCheck
CBS Financial Statements
System Requirements

The McRuer Business Solutions Team will help you discover how CBS best fits your business accounting needs.  Call us and talk to Team Leader Heather Hoyle at (816) 741-7882.

McRuer CPAs Business Solutions:
Software and Online Solutions

McRuer CPAs offers the latest most-advanced business solutions to help you manage your business bookkeeping needs---so that you can focus on running your business.    We offer the Creative Business Solutions (CBS) family of software as well as online access for your bookkeeping, check writing, payroll, accounts payable, and accounts receivable needs.

Client Business Solutions (CBS)

How it Works

We will customize CBS to match your business. We work with you to determine which setup, options and functions will work best for you. We set up your accounting information through a desktop installation or secure portal so transactions transfer cleanly and completely into our professional accounting software.  We review any electronic notes you’ve attached to the information.  CBS allows you to transmit to your McRuer CPAs Business Solutions Team in a way that helps us produce the financial statements, reports, and/or analysis you need more efficiently.  That saves you time, hassle and money.  

Value and benefits of CBS:

• Focus more on running your business and spend less time on bookkeeping.
• Utilize an intuitive, easy-to-use software system to accomplish your daily bookkeeping tasks.
• Rely on a trusted resource---us, your accounting firm---when you need help or have a question—no need to call a 1-800 number to talk with a stranger.

Online

CBS ASP Online Business Solutions

If you choose the CBS Application Service Provider (ASP) online option, you will be able to access CBS via the Internet any time from any location that has Internet access.  We provide a secure, private and personalized portal on our website where you can access your CBS system, just as if you installed it on your computer.  However, the software is actually running on servers housed in a world-class data center, where your data is stored and protected by a state-of-the-art fail-safe system---completely secure and continually archived.  You can access and enter data 24x7 and your McRuer CPAs Business Solutions Team can also access the information to review your files with you at your request.

Value and benefits of CBS ASP Online:

• Convenient anytime-anywhere access—don’t even need to be in your office to do your bookkeeping.
• Saves time when exporting data---no need to create and swap diskettes or email data.
• Eliminates the need to download software updates---everything is taken care of by CBS ASP at no charge and no hassle to you.

Desktop

CBS Desktop Business Solutions

If you choose the CBS desktop installation, you will utilize your own company’s internal computer system.  Someone on the McRuer CPAs Business Solutions Team will come to your office location and install the exclusive CBS family of software that you’ve chosen to match your business accounting needs.

CBS Features and Modules

The CBS family of software includes five easily integrated modules to help you efficiently and effectively manage your check writing and bookkeeping. Client Bookkeeping Solution offers several helpful features that make it easy for you to accomplish your bookkeeping tasks as quickly as possible. Some features shared by all CBS applications are:

• Electronic Notes—If you have a question about a transaction, attach a message to your transactions for us to review. Electronic notes help to flag your questions or potential issues so that they receive immediate attention and action from us. No more waiting for your questions to be answered—you can be sure the data we’re using is accurate.
• Management Reports—Print numerous informative management reports to help you make informed business decisions using up-to-date, relevant, and thorough data.
• Layout Editor—Create professional checks and forms using an intuitive WYSIWYG (what-you-see-is-what-you-get) interface to easily view your layouts as you design them. You can also add your company logo and signatures to checks and forms.
• Help—Get answers to your questions quickly with the comprehensive system help files. The built-in help also includes searchable user guides and training aids.
• Security—Ensure the confidentiality of your data with a secure password-protected system.

CBS CheckWriter
CBS Accounts Payable
CBS Accounts Receivable
CBS PayCheck
CBS Financial Statements
System Requirements

CBS CheckWriter

CBS CheckWriter is the basic module of CBS. It automates your check writing and daily bookkeeping functions—enabling you to keep track of your checkbook balances at all times.  CBS CheckWriter is intuitive and easy to use—significantly reducing your learning curve.  We’ll work with you to set up CheckWriter to work best for you. With CBS CheckWriter you will:

Print Professional Checks, Save Significant Time, and Minimize Tedious Tasks

• Print checks individually or in batches with or without reports.
• Work with multiple checking accounts at one time.
• Quickly reproduce repeated periodic transactions. For example, for a single vendor or payee you can schedule recurring payments without having to re-enter the data.
• Choose from predefined check layouts provided with the software or customize your own check layout, using the program’s WYSIWYG Layout Editor with MICR encoding, logos, and signatures.
• Record all account activity quickly and easily: bank deposits, ATM activity, and debits, credits, transfers, and journal entries.
• Add information on-the-fly during data entry for new general ledger accounts, vendors, and employees.
• Maintain running checkbook balances. You can also view “tentative balances” when checks have not yet been printed.
• Distribute deposits and check amounts to as many accounts as needed.
• Enter and print both regular checks and non-calculating payroll checks from as many as 100 different checking accounts.
• Print mailing labels for vendor and/or employees.

CBS CheckWriter Reports Help You Manage Your Business More Effectively

CBS CheckWriter enables you to select and print several types of reports at any time. The reporting capabilities within CBS CheckWriter offer helpful, informative data, based on all your system transactions. These reports fully support thorough analysis of your cash usage and sources, and aid in sound business decisions.

Reports include:

• Unprinted Checks List • Skipped Check Numbers List • Vendor List
• Printed Checks List • Journal Entries List • 1099 Transaction Activity
• Checkbook Register Report • Unprinted Checks Journal Entry List
• Unprinted Payroll Checks List • Deposits List • Transactions List
• Printed Payroll Checks List • Other Bank Items List
• Chart of Accounts List • Employee List • Checkbook Reconciliation Report

CBS CheckWriter’s Robust Functionality Ensures Maximum Productivity

The powerful and robust features and functionality offered in CBS CheckWriter will help you quickly and efficiently process all your bank activity.  With CBS CheckWriter you can: 

• Maintain an unlimited amount of historical data.
• Set up vendors to quickly produce checks.
• Print one or multiple checks instantly.
• Review all amounts onscreen before printing the check.
• Use the register to quickly navigate to any transaction.

Fast and Easy to Use, CBS CheckWriter Simplifies Your Bookkeeping Work

CBS CheckWriter is more than a powerful bookkeeping system—it’s also easy to use! Here are just a few of the many ways you can use CBS CheckWriter to simplify your check writing processes:

• Consolidate multiple payments to the same payee or vendor on a single check.
• Designate vendors as Form 1099 recipients.
• Apply data-entry filters to easily sort and analyze transactions.
• Use search capabilities to quickly locate specific items—such as checks, deposits, vendors, and more— to update or review information.
• Save lists of frequently used information, such as city names and zip codes.
• Set up “memorized transactions” as templates for creating repetitive transactions on demand or on a preset schedule.

Flexible Check Writing Functionality

Quickly and easily design personalized check layouts with the powerful capabilities of the Layout Editor. You can:

• Easily create and edit layouts using drag-and-drop functionality.
• Specify different fonts for any layout variable.
• Choose between legal (two checks per page) and letter-size checks (one or three checks per page).
• Select from predefined check layouts provided with CBS or create custom layouts with MICR encoding, logos, and signatures.

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CBS CheckWriter
CBS Accounts Payable
CBS Accounts Receivable
CBS PayCheck
CBS Financial Statements
System Requirements

CBS Accounts Payable

CBS Accounts Payable offers you a clear picture of what is owed to vendors and when payments are due—completely automating your payables process. It helps you take advantage of early-payment discounts, avoid late-payment penalties, and more effectively manage your available cash. CBS Accounts Payable offers you an ongoing and complete picture of your payable accounts to help you successfully manage your business.

Using CBS Accounts Payable, you can:

• Record payables, track cash requirements, and produce aging reports.
• Reduce data entry by automatically using vendor default information.
• Handle vendor-issued credit memos.
• Accommodate handwritten checks and cash payments after-the-fact.
• Distribute payable amounts to an unlimited number of general ledger accounts per payable.
• Handle payments for which only a portion of the amount is reportable on Form 1099.
• Override pre-calculated information to accommodate special circumstances, such as a change in discount amount.
• Designate check stub regions to present details, including invoice listings.
• Trace payment applications to source payables with a single mouse click.
• Review payment history for any payable.
• Handle vendors with multiple 1099 Form types.

More Effectively Manage Your Cash Flow

• Designate fixed expenses as recurring payables to automatically notify you of payment dates—never miss another payable date, pay late fees, or miss out on early payment discounts.
• Take maximum advantage of early payment vendor discounts for an unlimited number of modifiable discount terms. CBS Accounts Payable automatically calculates discounts and net payable amounts, based on dollar amounts or percentages.
• Print detailed vendor history to negotiate more favorable terms.

Save Significant Time and Minimize Tedious Tasks

• Automate your accounts payable tasks—minimizing data re-entry, manual effort, and your time investment.
• Directly access check printing from the payables data-entry window.
• Consolidate an unlimited number of payables to be paid with one check or multiple checks—don’t waste time entering and printing individual checks.
• Generate management reports to determine your current payables status at any time.
• Generate payable items automatically for recurring payables, eliminating the need for additional data entry.
• Automatically track payroll liabilities when used with CBS PayCheck.
• Maintain an unlimited number of historical transactions.

Use Reports to Manage Your Accounts Payable More Effectively

Many reporting options are available, in both summary and detail formats, to help you manage your accounts payable more effectively. You can view an accounts payable report at any time in order to support key management decisions and communicate important financial information to staff that require it.

The CBS Accounts Payable module includes the following reports:

• Cash Requirements Report
• Cash Requirements Projection Report
• Aging Schedule
• Purchases Journal
• AP Transactions List
• Vendor Activity Report
• Vendor List

Automate management of your accounts payable and take advantage of early payment discounts, avoid late payment penalties, and effectively manage your available cash.

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CBS CheckWriter
CBS Accounts Payable
CBS Accounts Receivable
CBS PayCheck
CBS Financial Statements
System Requirements

CBS Accounts Receivable

CBS Accounts Receivable automates your invoicing and billing functions, maintains receipts information, and tracks sales to give you an ongoing, accurate picture of your receivables. CBS Accounts Receivable also significantly reduces data entry time—you enter customer data only one time! Once you have set up customers, invoice items, payment terms, sales tax codes, and optional sales persons, the appropriate invoice information automatically transfers into the invoice.

Using CBS Accounts Receivable, you can:

• Designate information to appear on invoices, such as program-calculated sales tax, aging messages, and formatted descriptions.
• Incorporate transaction detail and account status information on invoice forms or create invoices without item detail.
• Enter pending transactions for review before accepting the data as “final.”
• Maintain separate mailing and billing addresses for each customer.
• Maintain unlimited transaction history to analyze/monitor sales and customer activity.
• Automatically apply payments based on invoice date or open amount, or manually apply multiple customer payments to one or more invoices.
• Un-apply a payment from an invoice at any time.
• Edit account information at any time to maintain accurate accounting of all your sales activity.
• Apply data filters to easily sort and analyze transactions. For example, you can sort transaction information for a specific customer or view all transactions with open balances.
• Edit transaction records, remove customer payments as needed, and enter invoices and cash receipts after-the-fact to maintain accurate accounting of all sales activity.
• Generate reports to determine your current receivables status at any time.
• Deposit a customer payment to multiple checking accounts or to cash expenditures.

Save Time and Minimize Tedious Tasks

• Produce customized invoices and statements efficiently using preset customer data—with no need to re-key information in each billing cycle.
• Group and sort data quickly and easily to locate needed information—don’t waste time with tedious account-by-account searching.
• Choose from numerous predefined invoice forms to “jump start” your billing process—no need to start with a blank page.
• Select the date range for statements to control the exact information presented or reprint a prior period statement for customers who request it.
• Set up customer–specific pop–up prompts to provide general information while viewing any customer’s information.
• Process an unlimited number of customers with an unlimited number of invoices per month—design your system to work for you.
• Create customized invoices to show as much or as little detail as needed, including aging, item detail, any payment detail, and freight costs.

Use Reports to Manage Your Accounts Receivable More Effectively

CBS Accounts Receivable enables you to choose from several reports (including report activity from historical periods) to help make accurate, successful business decisions. Run a predefined or customized report at any time to review the status of accounts and maintain an ongoing and up-to-date view of all your transactions.

Reports include:

• AR Deposit Journal • Receipts Projection Report
• Aging Schedule • Sales Tax Report
• Customer Ledger • Sales Report
• Invoice/Payment List • Sales By Item/Service
• Memorized Transaction List • Invoice Items List
• AR Transactions List • Customer List

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CBS CheckWriter
CBS Accounts Payable
CBS Accounts Receivable
CBS PayCheck
CBS Financial Statements
System Requirements

CBS PayCheck

CBS PayCheck makes it easy for you to process your own payroll while providing accurate, timely data to us for tax compliance reporting.  Working with CBS CheckWriter, CBS PayCheck streamlines this process so you save time and effort.

With CBS PayCheck, you can accomplish payroll tasks quickly and easily—entering the details about hours worked, salary changes, and employee status changes— giving you more time to manage your business.

Print Employee Payroll Checks and Save Significant Time and Money

CBS PayCheck enables you to:

• Automate your entire payroll process, making it more accurate and less time-consuming.
• Automatically calculate pre-tax deductions, gross pay, withholdings, and net pay for hourly employees by simply entering the number of regular, overtime, and double-time hours.
• Ensure payroll security—configure different security settings for various individuals responsible for data entry in your office.
• Provide accurate, automatically updated employee payroll data in electronic format to us each month.
• Enter various tax withholding, deductions, exemptions, allowances, and tax credits to meet a variety of your employee payroll needs.
• Create salary payroll checks for all employees with one command.

Use Reports to Easily Manage Your Payroll

Several detailed reports come with the CBS PayCheck module.  The reporting capabilities within CBS PayCheck offer helpful, informative data, based on all your payroll transactions, which fully support thorough analysis of your payroll functions. 

Detailed reports offered in CBS PayCheck include:

• Unprinted Checks List • Employee List • Printed Checks List
• SUTA Employee List • Payroll Journal* • Workers’ Compensation Report
• PayCheck Items Report • Deductions List • Earnings Report
• Employee Benefits Report • Earnings Summary • PayCheck Items List

CBS PayCheck Makes it Easy to Process Payroll

CBS PayCheck is an intuitive application that enables you to easily speed through your payroll processes and produce accurate and detailed results. A powerful and comprehensive module, CBS PayCheck offers you all standard CBS features and flexibility, along with the ability to:

• Use the optional Intercept module to provide employees Direct Deposit through a “trusted third party.”
• Add employee data on-the-fly.
• Use optional withholding settings to accommodate employees who want to withhold at higher rates.
• Enter a specific tax withholding percentage for a data-entry session or on a check-by-check basis for bonus check preparation.
• Define deduction items based on the total number of hours worked.
• Set up templates of default information to facilitate setting up new employees.
• Handle pre-tax deductions sequentially to exclude the first deduction from the basis of the second one.
• View or print calculation detail to verify withholding amounts.
• Handle multiple states and/or localities.
• Track and report by department. Even set up multi-department employees.

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CBS CheckWriter
CBS Accounts Payable
CBS Accounts Receivable
CBS PayCheck
CBS Financial Statements
System Requirements

CBS Financial Statements

With CBS Financial Statements you can print your own set of standard financial statements at any time.

Statements include:

• Balance Sheet
• Income Statement
• Cash Flow (direct and indirect)
• Trial Balance

We’ll work with you to decide if you can benefit from the ability to produce interim financial statements throughout the month. This module offers several options, such as balance periods (for example, current year only, current year vs. prior year, and current period), percentages, individual departments, and more.  You can get this information about your financial position whenever you want it with CBS Financial Statements.

Of course, we will still produce your official financial statements at regular intervals, but CBS Financial Statements will allow you to get a quick snapshot of where you stand at any time during your processing period.

CBS: The Best Bookkeeping Software for You

CBS CheckWriter
CBS Accounts Payable
CBS Accounts Receivable
CBS PayCheck
CBS Financial Statements
System Requirements

CBS is easy to use and helps you organize and manage your bookkeeping information with maximum efficiency.  Using CBS, you have instant access to checkbook balances while speeding through the time-intensive and repetitious day-to-day bookkeeping tasks.

We customize CBS to meet your firm’s needs. CBS’s modular approach lets us work with you to determine which modules you need to start. We also can add new modules as your needs grow and you become more familiar with the program.

Quality data is assured. CBS applies the principles of debits and credits to your day-to-day accounting, and provides a detailed audit trail. Many off-the-shelf packages don’t operate according to the fundamental accounting principle of debits and credits, and don’t provide an adequate audit trail. Also, their financial reports often don’t provide the information we need to accurately prepare your tax returns.

Do What You Do Best—and Leave the Accounting to Us!

CBS offers tremendous time savings and enhanced productivity, so you are free to concentrate on running your business while we take care of your accounting needs. And when you need assistance, you can call us, rather than a faceless “800”number that doesn’t know your name or your business.

CBS enables you to work directly with us to consistently gain a better and more thorough understanding of your business.

CBS is more than an easy-to-use, reliable accounting system. It’s the intelligent solution for your daily bookkeeping needs!

The McRuer Business Solutions Team will help you discover how CBS best fits your business accounting needs.  Call us and talk to Team Leader Heather Hoyle at (816) 741-7882.

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System Requirements

Achieve Optimum Product Performance—
Periodically Update Your Hardware

CBS is designed for professional production work. These system requirements are based on the assumption that businesses are replacing their computer hardware on an approximate three-year rotating basis. While the software may operate on less powerful hardware, we do not believe it will perform at a level suitable for production work. Of course, as processing speed and amount of RAM are increased, software performance will also improve. Check with your accountant for details.

Operating System
We fully support Windows® 98 Second Edition, Windows 2000 Professional, and Windows XP Professional Operating Systems.
Processor/Memory
• We recommend a processor speed of 600 MHZ or higher.
• An Intel Pentium® III or Celeron (any generation) processor, or an Athlon™, Duron™, or Thunderbird™.
• 128 MB RAM or more is required. 256 MB of RAM or higher is recommended.
• A CD-ROM drive, or access to a CD-ROM drive for software installation (Not required for ASP clients).  

For installations that are done via the Internet, a high-speed Internet connection is required.
Monitor—SVGA monitor, capable of 256 colors and 800 x 600 resolution or higher is required.   We recommend a monitor 17” or larger, with minimum requirement of 15”.
Modem—We recommend a 56 KB or faster baud modem for use with the CBS Connect electronic communications system.
Printer—Windows compatible laser or inkjet printer.
Network Requirements—CBS modules are available in a multi-user version, and CBS can also be installed in a network environment. Multiple users may access the company data since access to documents is transaction-based rather than module-based. CBS multi-user capability is supported on Windows 2000 Professional and XP Professional operating systems.

CBS Application Service Provider (ASP) Technical Requirements to Consider
Bandwidth—The servers used for CBS ASP products are specifically designed to optimize processing with your CBS software with a sufficient Internet connection. You should normally experience top-level performance using CBS in the ASP environment.  However, because CBS ASP is accessed via the Internet, the performance of your software is subject to the same speed variations that you experience using the Web. For this reason, the bandwidth you use to access the Internet will have a significant impact on the performance of your software.

To achieve optimum product performance, you will need a continuous Internet connection with minimum bandwidth of 128Kbps.  CBS ASP will function appropriately with a standard dial-up connection and enable you to perform simple tasks for relatively short intervals from various locations.  
For production work, however, we strongly recommend a dedicated connection (e.g., cable modem, DSL, T1, T3, or satellite) to safeguard against interruptions and breaks in communication that can occur with a typical phone line connection.

Hardware—Because CBS ASP uses “thin client” technology your CBS software will perform as well over the Internet from any computer or laptop as it does on your local hard drive or network.

The McRuer Business Solutions Team will help you discover how CBS best fits your business accounting needs.  Call us and talk to Team Leader Heather Hoyle at (816) 741-7882.

 

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